1. Log into the Control Panel.
2. Select the Exchange tab from the menu bar.
3. Select the More Services tab:
4. Select the Public Folders option:
5. To create a new public folder, click the [Add New Public Folder] button.
6. Enter the folder name in the Public Folder Name input field.
Change the Size Limit from its default setting if you need additional space for the contents of this folder.
From the Default role drop-down menu, select the permissions level to the public folder to be granted to
all users within your organization:
• Reviewer: Gives the default user permission to read items in the Exchange public folder. But they are
not allowed to edit or delete items, regardless of whether they previously created those items or not.
• Contributor: Create items and files only. The contents of the files do not appear.
• Non-editing Author: Create new items but cannot edit content produced by others.
• Publishing Author: Create and read items and files, create subfolders, and modify and delete items
and files you create.
• Author: Create and read items and files, and modify and delete items and files you create.
• Publishing Editor: Create, read, modify and delete all items and files, and create subfolders.
7. Check the box next to Mail-Enabled if you would like this public folder to receive emails.
For example, you can create a public mail folder called “Jobs” with an email address of jobs@mycompany.
com. You can advertise this address, and prospective employees can email their resume to the jobs
address. The email will then be delivered to the public folder, where anyone in your organization who has
the appropriate permissions can view them.
• Email address: Enter the desired email address prefix in this field. Select the appropriate domain
name from the drop-down menu if your account has multiple domains.
• Show in address book: Check this option for this public folder email address to display in your
organization’s Global Address List (GAL). Uncheck this option if you do not wish this public folder
email address to show in the GAL.
• Accept messages from: Select one of the two radio button options to specify the type of email delivery
for this email-enabled public folder:
i. Everyone: Accepts email from any valid sender from your organization OR the Internet.
ii. Organization: Limits email delivery to only users from within your organization.
8. Click the [Finish] button when you are done entering your parameters for creation of this public folder.
Note that the public folders that have been email enabled have a green icon in the Mail-Enabled column,
along with the corresponding primary email address of the public folder.
9. To delete a public folder, select the appropriate checkbox and click the [Delete] button.
The selected public folder is deleted and removed from the list.